MediBill Standard Manual

🏠 1. Cloud Dashboard & Financial Analytics

The Standard Dashboard provides live business health metrics, visualizing daily gross margins, transaction volumes, and financial trajectories in real-time:

Configure the analytical reports to drill down into store financials, expenses, net profits, and visual performance graphs:

• Sales Performance: Visualizes daily billing volumes and payment trends.
• Revenue Breakdown: Tracks sales margins, cash drawer intake, and UPI balances.
• Expense Logging: Monitors supplier invoices and overheads to calculate accurate net profit.

⚡ 2. Sales Register & Quick Billing

Input retail counter orders using standard high-speed billing, and log counter cash drawer transactions seamlessly:

Query previous client invoices, track pending dues, print duplicate invoices, and log credit/returns notes:

• Counter Cash Register: Open and close registers daily to monitor cash drawer mismatches.
• Historical Invoices: Search, filter, and view print histories of generated invoices.
• Sales Return: Process medicine returns to instantly update inventory counts and credit ledger values.

📦 3. Inventory Database & Batch Expirations

Standard Tier tracks multi-batch inventory logs. Add custom medicine parameters and control batch-specific pricing:

Import large product databases instantly using our bulk Excel/CSV uploading tool:

• Multi-Batch Indexing: Record distinct manufacturing batches, expiry timelines, and cost rates for the same drug.
• Stock Warnings: Flag inventory alerts on item batches approaching their expiration thresholds.
• Bulk Importation: Download our template, enter your stock data, and upload all items to the cloud in seconds.

🛒 4. E-Commerce Integration & Online Orders

Review customer orders placed online via your e-commerce digital store. Track deliveries and dispatch statuses directly:

• Live Orders Sync: Receive instant notification when customers order via your custom online pharmacy portal.
• Dispatch Control: Update transaction statuses from 'Pending' to 'Shipped' or 'Completed' upon dispatch.
• Integrated Ledger: Completing online deliveries automatically updates your central sales reports.

👥 5. Contacts Directory (Customers, Doctors, Suppliers)

Maintain profile directories for your clients, referring doctors, and wholesaler suppliers:

• Customer profiles: Log customer contact info, pending balances, and invoice histories.
• Referring Doctors: Maintain a fast-select list of doctors to print on prescription invoices.
• Suppliers Ledger: Manage contact numbers and due balances for your wholesale drug suppliers.

📊 6. Comprehensive Reports & GST Bookkeeping

Standard Tier tracks multi-level analytics. Run detailed sales reports, tracking volume totals and medicine performance:

Audit current inventory levels, generate stock movement logs, and download complete GST calculations:

• Day Book: Provides a timeline of transactions, register adjustments, and returns made during the day.
• Stock Movement: Audit in/out inventory patterns to optimize medicine orders.
• GST reporting: Auto-calculates CGST, SGST, IGST tax totals, and exports GSTR-3B spreadsheets.

⚙️ 7. System Customization & Settings

Configure your shop header metadata, customize printed invoice fields, and adjust printer models:

• Shop Config: Update shop name, addresses, phone numbers, and drug licenses (DL 1 & DL 2).
• Invoice Customization: Toggle visible printing fields, headers, cash discount columns, and payment barcodes.
• Advanced Config: Adjust thermal printer styles, default payment channels, and alert thresholds.